Cyprus Comic Con Professional Terms & Conditions

1. These terms and conditions apply to the following groups: Vendors and/or bazaar and/or shop and/or table holders and/or artists and/or bands and/or musicians and/or community groups and/or cosplay competition participants and/or food and drink vendors and/or gaming tournament organisers and/or shops and/or sponsors and/or partners and/or media and/or team members and/or employees and/or all participants other than visitors (the Professionals) of the official Cyprus Comic Con event organised and planned by Cyprus Comic Con (The Venue) at the Cyprus State Fair, Nicosia Cyprus as well as warmup events throughout the year at other select venues.
2. There will be NO onsite registration. The only way to apply for a professional wristband is to submit a “Cyprus Comic Con Online Signup Form” and/or any required verification materials as requested by the online signup procedure before the appropriate deadline date, and approval resides at the sole discretion of Cyprus Comic Con. Professionals must provide verification materials demonstrating their intended Creative and/or Trade work in the relevant Cyprus Comic Con event.
3. Professional wristbands and professional guest wristbands are limited and not all applicants who meet the guidelines can be accommodated. Professional verification and approval is ultimately at the discretion of Cyprus Comic Con. 
4. Wristbands for both professionals are limited in quantity and will reach capacity quickly. Each professional may have the opportunity to register for one paid guest until capacity for each is reached.  Guest wristbands in each category (paid or complimentary) are limited, and not all guests can be accommodated. Be sure to register your guests at the same time you register your own wristband, as guest wristbands may not be available at a later date. 
5. All professional guests (paid and complimentary) must have their own personal and confirmed Cyprus Comic Con Acceptance Letter.  
6. All professional wristbands shall be yellow.
7. Please keep in mind that a professional wristband is a courtesy and is non-transferable. You may not transfer or sell your professional wristband. A professional wristband has no monetary value and you are not entitled to a refund of any amount for your complimentary professional wristband. Duplicate wristbands of any type are not allowed.
8. As always, the issuance of a creative or trade professional wristband is at the sole discretion of Cyprus Comic Con.

You hereby agree as a professional creator and/or trader of Cyprus Comic Con events to the following:

1. The Acceptance letter is only a receipt of payment for the event. Please use this receipt to register and to get a Professional’s WRISTBAND.
2. Entry to the event as a Professional is only permitted to professional acceptance letter holders. Professional’s Wristbands will be issued at the event and will be valid accordingly as a TWO-DAY Wristband.
3. Children aged 3 years or below shall only qualify as Complimentary Guests. Regarding Professional Wristbands for any person above 3 years of age an application is required to be submitted alongside the parent’s and/or the guardian’s application and shall be granted a professional wristband.
4. Duplicate wristbands may be issued for lost or stolen wristbands at the sole discretion of Cyprus Comic Con.
5. Each wristband admits one person only.
6. Professionals may apply for more than one wristband regarding their group. Each person of each group may hold one wristband.
7. Counterfeited wristbands shall be considered as theft of the property of Cyprus Comic Con.
8. Rights of admission reserved, even to valid wristband holders.
9. Professionals’ line-up may be subject to change.
10. Please take care of your personal belongings. Any loss or damage at and/or during the event shall not be the responsibility of the Cyprus Comic Con. The Cyprus Comic Con limits and excludes all liability towards any damage caused at any time and/or any other property of the professionals.
11. Any dispute is hereby agreed to be settled exclusively under Cypriot jurisdiction courts only by application exclusively of the Cypriot Law, hereby agreeing Cyprus as the exclusive forum of convenience.
12. The purchaser of this wristband hereby grants Cyprus Comic Con the right to use, in perpetuity, all or any part of the recording of any tape made of wristband holder’s appearance on any channel for broadcast in any and all media globally and for advertising, publicity and promotion relating hereto.
13. The Cyprus Comic Con reserve the right without refund or other recourse, to refuse admission to anyone who is found to be in breach of any of the terms and conditions hereby agreed to including, if necessary, ejecting the wristband holder/s from the venue after they have entered the venue.
14. Security procedures, including frisking and bag checking remain the right of the Cyprus Comic Con management. Professionals in costumes must cooperate with the security team.
15. Carrying of liquids, alcohol, cigarettes and banned substances by the Professional Wristband Holders including outside food will not be permitted in the event.
16. Parking near or at the event venue is at the absolute risk of the vehicle owner. The Cyprus Comic Con shall be excluded from any liability towards any such damage caused to any vehicles and/or any other property of the Professionals.
17. By way of buying a Cyprus Con Professional Wristband, the purchaser agrees to all terms and conditions.
18. Terms and Conditions are subject to change at the discretion of the Cyprus Comic Con management without any prior notice to the Professional Wristband holder/s.

Alteration of the event 

1. Cancelled and Rescheduled Event – If the event is cancelled or rescheduled, we will alert you as soon as possible.
2. Cancelled Event – You’ll get an automatic transfer of a professional wristband ticket for the sooner Cyprus Comic Con event and/or a refund at the sole discretion of Cyprus Comic Con and/or a store stock credit.
3. Rescheduled Event – We’ll contact you with the new date and time. In the unlikely event that a wristband holder may not make the new date, a refund may be provided upon request by the Wristband holder and shall be granted the whole or part of it at the sole discretion of the Cyprus Comic Con.

Code of conduct

General

If you aren’t allowed to do it outside of the convention, it isn’t allowed at the convention.

Cyprus Comic Con strives to create an environment which caters to the fan community, but would like to remind attendees that they are still expected to be law-abiding and responsible.  Attendees who violate these rules may be subject to expulsion from the convention without refund, and may be banned from attending again in subsequent years.

Participants who have been offered booth space at Cyprus Comic Con may not sublet or allow the use of this space to any other entity of any kind without the express permission of Cyprus Comic Con.

Recording/Filming/Photography

By entering the private spaces of the Cyprus State Fair, Nicosia, Cyprus, all attendees consent to being recorded, filmed or photographed, be it for broadcast television, closed-circuit television, that may be used for promotional and/or commercial purposes by Cyprus Comic Con, Cyprus State Fair, a news program, a documentary, and/or a film/television production. 

Behaviour

All Cyprus Comic Con attendees, guests, vendors, staff, and team members are expected to interact in a respectable and positive manner.  We are all here to have a great time, so please use common sense and be courteous.

We are looking to provide a safe, secure, and pleasant family environment; these activities are not allowed at the Cyprus Comic Con, Cyprus State Fair:

1. Engaging in disruptive and unsafe behaviour that disturbs or endangers the attendees, guests, vendors, staff, or team members.
2. Physical or verbal harassment of the attendees, guests, vendors, staff, team members and/or anyone else.
3. Any activities deemed to be nuisances to the convention or the convention premises, including excessive noise or behaviour considered generally disruptive.
4. Any act which could result in substantial risk or harm to people or property.
5. Sexual misconduct, such as indecent exposure, offensive touching, or sexual harassment.
6. Laser pointers, laser-aiming devices, or similar devices, may not be used in public, unless you are officially sanctioned to lead or present a convention seminar, workshop, display, or other convention-sanctioned event in which a laser is needed.
7. Any literature distribution without prior permission of the Cyprus Comic Con.
8. In the interest of respecting the rights of people who want to be left alone, the following behaviours are considered unacceptable without prior consent of the recipient:  hugging, groping, back-slapping, kissing or other unwanted physical contact.  This also includes unwanted advances or other similar forms of behaviour considered to be harassment.
9. Engaging in any activity prohibited by law.
10. All individuals whose actions violate these rules will be asked to stop such actions. Cyprus Comic Con reserves the right to require anyone violating these rules of conduct to leave the event. Cyprus Comic Con may withdraw permission for a person or persons to re-enter the event if that person continues to violate these rules.
11. Any violation of the rules of conduct which involve activities prohibited by law will result in notification of the proper authorities.

Cosplay (Costume Play) Competition Wristband Holders

1. Participation to the Cosplay Competition may only be granted to Cyprus Comic Con Cosplay Competition Wristband Holders.
2. Cosplay Competition (Costume Play) is highly encouraged, but some restrictions apply:
   1. Footwear is required (do not come barefoot). Cosplay Competition Wristband Holders can nevertheless perform barefoot during their competition display.
   2. Costumes that are deemed to be indecently revealing (the “no costume is not a costume” principle), as well as costumes or props that are deemed to be offensive or otherwise unacceptable by Cyprus Comic Con are prohibited. An attendee who is wearing a costume or carrying a prop that does not meet these requirements may be asked to change into either street clothes or another costume.
   3. All large props or any props resembling weapons (including guns, swords, spears, whips, bows, etc.) must pass through weapons check and be verified and peacebonded by the Cyprus Comic Con Weapons Master to ensure they are safe. Failure to do so may result in expulsion from the convention without refund.
3. Cyprus Comic Con shall not be held responsible in any way for any negative effect by the Cosplay Competition Wristband Holders.
4. The Cyprus Comic Con shall not hold any liability towards any damage caused to any property of the Cosplay Competition Wristband Holders. The Cosplay Competition Wristband Holders hereby undertake full responsibility for the safety of all their personal belongings and/or any belongings of companies whom the Cosplay Competition Wristband Holders represent.

Food and Drinks Vendors

1. The selling of food or beverages is forbidden in all panel rooms and the Main Events room. Only water bottles will be accepted in these rooms. Packaged foods shall only be admitted to the halls of Cyprus State Fair’s relevant spaces granted to Cyprus Comic Con.
2. The selling of food or beverages may only be granted to Cyprus Comic Con Food and Drink Vendor Wristband Holders.
3. Cyprus Comic Con Food and Drink Vendor Wristband Holders shall be required to provide to Cyprus Comic Con official governmental and/or other approved licences granting to Food and Drink Vendor Wristband Holders the right to sell and/or distribute any type of Food and Drinks.
4. Food and Drink Vendor Wristband Holders are also expected to take proper measures to maintain a clean environment and dispose of any food or drink (including packaging) related garbage properly when they are done. 
5. Food and Drink Vendor Wristband Holders who cause damage or are otherwise abusive of their food and drink privileges may be expelled from the convention.
6. Outside food and beverages will not be allowed within the venue. Food and beverages will be available, for a charge, inside the venue.
7. Cyprus Comic Con shall not be held responsible in any way for any negative effect of food items or drinks provided in the venue by Food and Drink Vendor Wristband Holders.
8. The Cyprus Comic Con shall not hold and hereby are excluded from any liability towards any damage caused to any vehicles and/or any other property of the Food and Drink Vendor Wristband Holders. The vendors hereby undertake full responsibility for the safety of all their personal belongings and/or any belongings of companies whom the Food and Drink Vendor Wristband Holders represent.

Bazaar and/or Shop Wristband Holder Vendors

1. The selling of products other than products created and/or sold by registered Bazaar and Shop Wristband Holders is forbidden in all rooms taking part in the Cyprus Comic Con and shall only be granted to the Bazaar and Shop Wristband holders. 
2. The selling of products may only be granted to Cyprus Comic Con Bazaar and/or Shop Wristband Holders.
3. Cyprus Comic Con Bazaar Wristband Holders may be required to provide to Cyprus Comic Con a brief summary of the products to be sold at the venue and hereby agree to provide all the requested information and any products might be discarded from approval during the venue at the sole discretion of Cyprus Comic Con.
4. Bazaar and/or Shop Wristband Holders are also expected to take proper measures to maintain a clean environment and dispose of any waste (including packaging) related garbage properly when they are done. 
5. Bazaar and/or Shop Wristband Holders who cause damage or are otherwise abusive of the furniture and/or of the property of Cyprus State Fair and/or any other property, may be expelled from the convention and/or may be held liable for any damage caused and/or shall accept liability regarding any procedure initiated against Cyprus Comic Con.
6. Cyprus Comic Con shall not be held responsible in any way for any negative effect of any items and/or products provided in the venue by Bazaar and/or Shop Wristband Holders.
7. The Cyprus Comic Con shall not hold any liability towards any damage caused to any property of the Bazaar and/or Shop Wristband Holders. The vendors hereby undertake full responsibility for the safety of all their personal belongings and/or any belongings of companies whom the Bazaar and/or Shop Wristband Holders represent.

Artist Wristband Holders

1. Artist privileges may only be granted to Cyprus Comic Con Artist Wristband Holders.
2. Art is highly encouraged, but some restrictions apply:
   1. Art deemed to be offensive as well as any piece of art that is deemed to be offensive or otherwise unacceptable by Cyprus Comic Con is prohibited. 
   2. No piece of art may present any racist and/or discriminating and/or otherwise humanly degrading meaning shall be allowed to be displayed at the Venue. Cyprus Comic Con management reserves the right to ban and/or otherwise ask the Artist to not promote any piece of art otherwise deemed as offensive by the Cyprus Comic Con Management. Cyprus Comic Con Management reserves the right to ban and/or otherwise eject any Artist that may not adhere to the request of the Cyprus Comic Con Management on first request.
3. Cyprus Comic Con shall not be held responsible in any way for any negative effect produced by the context of any piece of art displayed by the Artist Wristband Holders.
4. Artist Wristband Holders accept full liability for any negative effects as such induced by their display of art.
5. The Cyprus Comic Con shall not hold any liability towards any damage caused to any property of the Artists Wristband Holders. The Artist Wristband Holders hereby undertake full responsibility for the safety of all their personal belongings and/or any belongings of third persons whom the Artist Wristband Holders represent.

Musician Wristband Holders

1. Musician privileges may only be granted to Cyprus Comic Con Musician Wristband Holders.
2. Music is highly encouraged, but some restrictions apply:
   1. Music deemed to be offensive as well as otherwise unacceptable by Cyprus Comic Con is prohibited. 
   2. Cyprus Comic Con explicitly prohibits all language of racist and/or discriminating and/or otherwise humanly degrading meaning and reserves the right to deny the performance of any such music at the Venue. 
   3. Cyprus Comic Con management reserves the right to ban and/or otherwise ask the Musician to not promote any song regarded as offensive by the Comic Con Management. Comic Con Management reserves the right to ban and/or otherwise eject any Musician that may not adhere to the request of the Comic Con Management on first request.
3. Cyprus Comic Con shall not be held responsible in any way for any negative effect produced by the context of any performance held by the Musician Wristband Holders.
4. Musician Wristband Holders accept full liability for any negative effects as such induced by their performance.
5. The Cyprus Comic Con shall not hold any liability towards any damage caused to any property of the Musician Wristband Holders. The Musician Wristband Holders hereby undertake full responsibility for the safety of all their personal belongings and/or any belongings of third persons whom the Musician Wristband Holders represent.

Community Group Wristband Holders

1. Participation to the Community Group display may only be granted to Cyprus Comic Con Community Group Wristband acceptance letter holders.
2. Community Group display is highly encouraged, but some restrictions apply:
   1. Footwear is required (do not come barefoot). Community Group Wristband Holders can nevertheless perform barefoot during their competition display.
   2. Clothing deemed to be indecently revealing (the “no costume is not a costume” principle), as well as gear deemed to be offensive or otherwise unacceptable by Cyprus Comic Con, are prohibited. A Community Group Wristband Holder who is wearing any such clothing that does not meet these requirements may be asked to change into either street clothes or different clothing.
3. Cyprus Comic Con shall not be held responsible in any way for any negative effect by the Community Group Wristband Holders.
4. The Cyprus Comic Con shall not hold any liability towards any damage and/or loss and/or theft caused to any property of the Community Group Wristband Holders. The Cosplay Competition Wristband Holders hereby undertake full responsibility for the safety of all their personal belongings and/or any belongings of companies whom the Community Group Wristband Holders represent.

Gaming Tournament Organizers Wristband Holders

1. Gaming Tournament Organizers Wristbands may only be granted to Cyprus Comic Con Gaming Tournament Organizers Wristband Holders.
2. Cyprus Comic Con shall not be held responsible in any way for any negative effect by the Gaming Tournament Organizers Wristband Holders.
3. The Cyprus Comic Con shall not hold any liability towards any damage caused to any property of the Gaming Tournament Organizers Wristband Holders. The Gaming Tournament Organizers Wristband Holders hereby undertake full responsibility for the safety of all their personal belongings and/or any belongings of companies whom the Gaming Tournament Organizers Wristband Holders represent.
4. Furthermore Gaming Tournament Organizers Wristband Holders shall accept all liability claimed against Cyprus Comic Con by any third parties regarding any events during their venue.

Team Members:

1. Participation to the Team may only be granted to Cyprus Comic Con Team Wristband acceptance letter holders.
2. Cyprus Comic Con shall not be held responsible in any way for any damage and/or injuries incurred by the team members which they hereby consent that Cyprus Comic Con in cooperation with Cyprus State Fair wherever applied, provide as below:
   1. A healthy and safe environment
   2. A team position description which outlines the tasks that they will be expected to perform and the agreed working hours.
   3. Be provided with sufficient supervision
   4. Be reimbursed for necessary out of pocket expenses
   5. Their personal information shall be dealt with in a confidential manner
   6. Have the right to say ‘no’ if they are uncomfortable or feel they are being exploited
   7. Have been informed and consulted on matters which affect them and their work
   8. Are not treated in a manner that is discriminatory.

The Cyprus Comic Con shall not hold any liability towards any damage and/or loss and/or theft caused to any property of the Community Group Wristband Holders. The Cosplay Competition Wristband Holders hereby undertake full responsibility for the safety of all their personal belongings and/or any belongings of companies whom the Community Group Wristband Holders represent.

X. Intellectual Property Compliance and Takedown Policy

1. Definitions
   1.1 “Infringing Materials” means any goods, designs, models, artwork, or other items that reproduce, adapt, display or otherwise exploit any third-party copyright, trademark, trade dress or other intellectual property right without a valid license or other authorization from the rights-holder.
   1.2 “Notice” means a written notification from a rights-holder or their authorized agent identifying specific items or conduct at the Event that allegedly infringe their intellectual property rights.

2. Vendor Representations & Warranties
   2.1 Exhibitor represents and warrants that all products, models, designs, artwork, displays and promotional materials exhibited or offered at the Event are either (a) wholly original creations of the Exhibitor, or (b) properly licensed or otherwise authorized by the applicable rights-holder.
   2.2 Exhibitor shall maintain on file, and promptly produce upon request, copies of any licenses, assignments or other written authorizations for any third-party intellectual property used in Exhibitor’s booth.

3. Prohibition on Unlicensed Materials
   3.1 Exhibitor may not display, distribute, sell, or otherwise make available any Infringing Materials at the Event.
   3.2 This prohibition applies to both sales and non-commercial displays (e.g. demonstration models, “just to show off” pieces) whenever they depict characters, logos, likenesses or other elements owned or controlled by third parties (e.g. Nintendo, Disney, Microsoft, Marvel, DC, Pokémon, Star Wars).

4. Takedown-on-Notice Procedure
   4.1 If Cyprus Comic Con receives a Notice alleging that Exhibitor’s booth contains Infringing Materials, Cyprus Comic Con will:
       a. Acknowledge receipt of the Notice to the sender within 24 hours;
       b. Forward the Notice to Exhibitor immediately upon receipt; and
       c. Require Exhibitor to remove or destroy the identified items within two (2) hours during Event hours, or within twenty-four (24) hours if outside Event hours.
   4.2 Exhibitor may submit documentation of authorization (e.g. license agreements) to Cyprus Comic Con in order to contest the Notice. Any such dispute will be resolved at the sole discretion of Cyprus Comic Con; in the interim, Exhibitor must comply with the removal requirement.

5. Organizer’s Enforcement Rights
   5.1 If Exhibitor (a) fails to remove the identified items within the required timeframe, or (b) refuses to provide satisfactory proof of authorization, Cyprus Comic Con may, at its sole option and without further notice:
       i. Close Exhibitor’s booth for the remainder of the Event;
       ii. Prohibit Exhibitor from participating in future events; and/or
       iii. Refund Exhibitor’s booth rental fee in full (but shall have no other liability to Exhibitor).

6. Indemnification and Insurance
   6.1 Exhibitor shall defend, indemnify and hold harmless Cyprus Comic Con, its officers, directors, employees and agents against any and all claims, liabilities, damages, losses, costs or expenses (including reasonable attorneys’ fees) arising from Exhibitor’s breach of this Section X or from any intellectual property infringement claim related to Exhibitor’s booth.
   6.2 Exhibitor is strongly encouraged to maintain commercial general liability insurance (including coverage for intellectual property infringement), with limits and insurers acceptable to Cyprus Comic Con, and to provide a certificate of insurance upon request.

7. General
   7.1 This Section X survives the termination or expiration of the Exhibitor’s agreement and applies to all items displayed, demonstrated or sold at the Event, regardless of whether Exhibit Space fees have been paid in full.
   7.2 Cyprus Comic Con’s decision to enforce, or decline to enforce, any right under this Section X shall not constitute a waiver of any other right.